By Trevor Hedberg
Most philosophers have attended at least a few conferences. Sometimes, they are immersive and rewarding experiences where we get valuable feedback on our work, meet new people, and enjoy some good meals on the university’s funds. Other times, things do not go so well. I thought it might be worth sharing my best and worst conference experiences to provide a sense of how varied these events can be. Ironically, these took place at two iterations of the same event.
The best conference experience I ever had was the 2018 meeting of the Rocky Mountain Ethics Congress (RoME). RoME is a fairly large conference that takes place in Boulder, CO in August. I attended a workshop the day before the conference hosted by the Society for the Study of Ethics and Animals and delivered a commentary on a paper about how business ethics could incorporate animals into its traditional frameworks. I later gave a commentary during the conference on a paper about the ethics of experimenting on animals, and I journeyed to the Wild Animal Sanctuary outside Denver with other interested philosophers during the Saturday afternoon that is always kept free at this event (for hikes and other outings). In between and after these events were enjoyable dinners and a lot of interesting presentations. It was a good experience in all the ways a conference attendee could reasonably hope for.
When I returned to RoME in 2023, I wanted to visit the Wild Animal Sanctuary again, so I made arrangements to rent a car. (Ride services like Uber will typically not pick you up at the sanctuary – it’s too far outside the city limits.) Although my flight into Denver was a bit delayed, things started out well enough, and Friday was a reasonably good day. My paper presentation was neither great nor terrible, but I did get some high-quality feedback on the paper. I was out late that night with some friends, and I slept through my alarm the next morning. This is where things went awry.
I was slated to chair a session that day, and though I had overslept a bit, I still had plenty of time to drive into Boulder and get to the session. (I was staying a bit outside the city to reduce hotel costs.) Unfortunately, there was a significant accident on the highway that morning that turned a 15-minute drive into a 50-minute drive, and by the time I got the car parked and made it to campus, that session was well underway. Fortunately, one of the conference organizers stepped in to serve as chair, so nothing major was disrupted. I later learned that several other conference attendees got caught in that delay on the highway, so I imagine quite a few sessions were impacted. Still, it doesn’t feel great to shirk one’s professional responsibilities – even accidentally.
That afternoon (the Saturday with free time), I went back to the Wild Animal Sanctuary with another interested philosopher. I asked the staff a lot of questions about their operations and took a lot of pictures. My hope was to use this information to design an activity about animal confinement for future environmental ethics courses. Afterward, I dropped off my comrade in animal observation near the CU-Boulder campus, parked my car nearby, and went to dinner. I had one drink with the conference-going crowd at a bar and then decided to head back to my hotel. I planned to attend most of the sessions on Sunday before going back to the airport for my return flight.
When my rental car came into view, I sensed something didn’t look right. And indeed, it wasn’t. While I was at dinner, someone had crashed into the rear driver’s side of the car at high speed, knocking it up onto the curb. (There were cars on both sides of my vehicle on the street; it had to be impressively bad driving to hit the car at the angle of impact.) The damage was quite significant. As I surveyed the wreck, a few people approached me from a nearby building. This ended up being one of the college’s fraternities. Remarkably, a CU-Boulder student had seen the impact when it happened: a white Prius crashed into the car and then drove off. He had called the police and reported the incident, and he even managed to snap photos of the car fleeing the scene, which he texted to me.
What followed was a prolonged series of phone calls between the CU Boulder Police and the accident / emergency service with the rental car company. Amazingly, the police had already found the Prius and completed a report. I submitted a ton of information to the rental car folks and arranged for the vehicle to be towed: it was too badly damaged to be safe to drive back to the airport. And somewhere in that process I discovered that my driver’s license was not in my wallet…
I deduced that I had taken my driver’s license out at the bar and not seen it afterward. It was open until 2:00 am, so I walked back there. After explaining my situation, I was allowed to search the grounds. I didn’t find my license, but I was given a number to call the next day; perhaps my license would turn up after they closed and cleaned up.
I got an Uber and went back to my hotel. The next morning, though I was still tired (having gotten to sleep after 3:00 am), my head was clearer, and I carefully searched my laptop bag and clothes for my driver’s license. I found it buried in the bottom of one of the side compartments. I still don’t know how it got there, but I suspect that I did not get it secured in my wallet successfully and that it fell out at some point when I was searching for my insurance information and digging a pen out of the bag. Perhaps I just didn’t notice in the darkness.
With one crisis averted, I spent several hours making phone calls to my insurance company, filing a claim, filling out paperwork, and uploading pictures, documents, etc., to their online system. I then took a bus to the airport and went to the rental car kiosk to make sure everything was in order before I left Colorado. I did not go to any of the Sunday sessions at the conference.
Now that’s a rough night, but that’s not why this was the worst conference experience I have had. My suffering was not yet complete. Getting reimbursed for this conference travel took months. First, there was some weird error with my travel authorization (which I had submitted and gotten approved before leaving for the conference), so I had to resubmit that material and wait for it to be processed again before I could request reimbursement. Afterward, the financial office repeatedly asked for amendments and clarification on my expenses even after I had sent a detailed narrative of the chaotic events Saturday night and every conceivable receipt one could need regarding expenses. At one point, they even asked me to describe in detail what in-class exercise I was going to use with the information learned at the Wild Animal Sanctuary (because they apparently did not want to reimburse the $50 entry fee). I did get reimbursed eventually – almost 3 months after the trip.
The interactions between my car insurance and the rental car company lasted far longer, though. I had not opted into the extra insurance coverage with the rental car company, but my comprehensive coverage was, I thought, very good. Following several months of complete silence (where I could not get any concrete information from the rental company about the situation), negotiations between the damage recovery agent and my insurance took another several months. Throughout the process, I was repeatedly looped into email exchanges, sent bills (and amended / updated bills), and reminded that I would be liable for all costs if my insurance did not pay in a timely manner. At some point, they did pay, and presumably due to the police report and the other party being liable for the accident, the whole bill got covered. I was financially unscathed by the whole thing (although I still had to make several requests to the rental company to get an official letter documenting that the claim was closed and that I owed them nothing).
Near the end of April (almost 9 months after the conference), the aftermath of that unfortunate Saturday night was finally resolved. I remain deeply grateful for the quick-witted student who called the police and got photos of the fleeing vehicle. Good sir, wherever you are, I hope you’re doing well.
So that’s my experience from RoME 2023. For those of you who attended RoME 2024 (which just concluded), I hope you had a better time. I'm not sure there are any grand lessons to learn from this experience, but if I make it back to Boulder in the future, I won’t be renting a car.
Have you had a conference experience that is just as bad (or worse) than this one? If so, what made it so bad, and how did you handle it? Or if you want to inject some cheeriness into this thread, what was your best conference experience, and what made it memorable?
(Moderator’s note: given its safe and supportive mission, the Cocoon is not a place to “out” or malign people. So, if you share bad experiences, please suitably anonymize things so that readers cannot reasonably infer people’s identities. Comments that run afoul of this won’t be approved)
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