The Philosophers' Cocoon

Over-submitting to conferences?

In our December "how can we help you?" thread, a reader writes:

I'm a graduate student from a third world country with only very little experience in conferencing. With COVID still going nowhere, most (if not all) upcoming student conferences are moved online and I was wondering if it would be appropriate to submit to *all* of them--which is obviously something I wouldn't do in the past--and then choose between conferences if need be. Also, do you think that there is a maximum number of conferences for the same paper to be presented at so that I don't come across as making a big deal out of just one piece of work?

Great questions, and I'm curious to hear readers' answers. I saw a thread on a similar issue on Twitter the other day, and the general consensus seemed to be that it is fine to apply to as many conferences as one likes--the idea being that submitting for a conference is not in itself a commitment to attend. I wouldn't be surprised if some readers think otherwise, holding that one should only apply to conferences on the presupposition that one will attend if accepted. But, for my part, this seems overly restrictive. Many of us (at least in normal times) can't know whether we will be able to attend before submitting, in part because our universities only consider travel funding requests after one is invited. Anyway, I'm curious what readers think.

In terms of the question of whether there's a maximum number of conferences worth presenting one's work at, I don't think there is any limit in principle. But I do think there are some practical reasons to only present a given work several times at most, at least if one is an early career person. First, the more places you present a paper, the more likely it is that potential journal reviewers will know who you are. This could of course be a boon to you if you are at a prestigious program (since there may be biases toward people at such programs), but it could well backfire if you are at lesser-know, less prestigious program. Second, I suspect that the more times you presents a piece of work, there will be diminishing returns: you'll get bored presenting the paper, the same kinds of commentator and Q&A comments, etc. You don't need to get the same feedback over and over again to know which parts of the paper journal reviewers are likely to balk at--so, at some point, usually after a handful of conferences, you'll probably have enough feedback to go on to send the paper out to a journal instead.

But these are just my reactions. What are yours?

Advice on giving good Zoom talks?

In our December "how can we help you?" thread, Al writes:

Wondering if anyone has advice on giving Zoom talks (in my case it's an invited talk rather than a job talk, if that matters). I usually use powerpoint, so the obvious thing would be to share my screen with my slides up on the screen. Alternatively, I could email around (or post a link to) a handout, and talk through that.

Any other suggestions/advice?

Great question! Another reader submitted the following response:

From my experience, you should use powerpoint. Do not present from a handout. If you want to give them an aid, send the paper in advance. I did this recently. It was for an audience whose first language is not English. They really appreciated, and the questions in the Q&A were, as a result, quite sophisticated. Consequently, it was a far better experience than I expected.

I don't know. Until yesterday, I might have agreed with this. But yesterday, I sat in on an Eastern APA session where the author used a handout, which they shared via Zoom's chat function. I thought it went just fine! I opened the handout on one side of my screen while watching the speaker on the other--and I thought it worked just about as well for the speaker as using a PowerPoint. I was able to follow everything well via the handout, and the talk itself was engaging.

In any case, if the OP does use PowerPoint, I would advise not to simply share the presentation via Zoom. My experience here is that if one simply shares a PowerPoint, the slides take up the whole screen (as is standard in PowerPoint's 'present' function), and the speaker is in a little box in the corner, then the presentation can seem less engaging. In my author-meets-critics session at the Eastern APA last week, I did something different that I thought worked well. I saved my PowerPoint slides as a PDF, opened the PDF in one window, selected the 'read mode' function (which make them take up the whole PDF window), and then did 'share screen' via Zoom, placing my PDF/slides on the left-hand side of the screen with my Zoom camera feed taking up the right-hand side of my screen. The advantage here is that the audience can view a large enough version of the PowerPoint to read and see the speaker in a large window at the same time--thus approximating the experience one would have viewing a philosophy talk in person, at least as far as is possible via Zoom.

But these are just my reactions/tips. What are yours?

Bringing some social life to Zoom conferences (guest post by C. Thi Nguyen)

This is a guest post by C. Thi Nguyen, philosophy professor at the University of Utah

OK, I just survived being Program Chair of the American Society for Aesthetics Annual Conference - a huge, 4-track, 3-day conference that had to go virtual. I didn’t know it was going virtual when I volunteered to head it up, and the entire experience was one long grueling flirtation with disaster. But: it went off with barely a hitch. What I really want to talk about, though, is the surprising success of the experimental social Zoom rooms.

So the ASA Annual has always been my favorite conference. The aesthetics gang is this big, goofy, lovable, amiable family of weirdos. (Who does analytic philosophy... about art? My people, that's who.) And when we realized we had to take it virtual, we thought: we had to do something to recreate that wonderful atmosphere. So Aaron Meskin volunteered to spearhead the effort, and we formed a social idea gang (with Jonathan Weinberg and Andrew Kania) and brainstormed all kinds of experimental ideas.

My guiding observation: big social Zoom rooms full of many strange people are fucking awkward. They're weird; it’s much harder to naturally break into small groups; social chat flows awkwardly. So we tried a bunch of things. First, we ran parallel social sessions, to keep the numbers manageable. (For a 300 person conference, we did 3 parallel social Zoom rooms each night, and ended up with 15-20 people in most rooms.) Second, structure.  We had structured activities for most of the Zoom rooms, including:

• Show and Tell Room
• 3 Minute Silly Talk Room
• Talent Show Room
• Joke Room
• Trivia Room

And they worked... insanely well. Tons of people have messaged me saying they were shocked how well those rooms worked, how much community it built, how fun they were. And I suspect that, even though only some of the attendees went to the social rooms, that the spirit from the social rooms carried through the rest of the conference. A lot of the regulars, and a lot of more talkative newcomers, met and commingled and got to know each other, and I think a lot of the spirit carried into the rest of the conference — especially in the chat.

My very favorite was the "3 Minute Silly Talk" room, which I ran with Anne Eaton. Rules were: people just had to make up a talk on some topic - silly, or small, or maybe just float the inchoate beginnings of a new paper. No topic too wild or too small. 3 minutes to talk, enforced with total strictness, followed by 3 minutes of lightning Q&A. And it was... amazing?

Vague aspirations meet sobering reality: How to do conferencing and seminars post-pandemic

I don't know how and when the pandemic will end, but we can be reasonably confident it will end.

And in this not-too-distant future, we can ask: how will we do conferencing and seminars post-pandemic?

Our present way of doing things (well, pre-2020) burns a lot of fossil fuels. An international flight, e.g., from London to Chicago, generates more CO2 than the average person in dozens of countries does in an entire year. Even in countries where lots of people fly (e.g., in the US well over 80% of people have flown at some point in their lives), the majority of people fly relatively little. It's difficult to estimate, but one ballpark figure estimate says the /average American flies fewer than two times a year. Academics fly much above the average in their countries. 

Though minds are focused on the pandemic, and in the US, on the presidential election too, the climate crisis continues unabated. We had, prior to the pandemic, some vague aspirations of how to make conferencing and other academic meetings more sustainable. We debated flying less frequently, maybe holding part of our conferences online. Some of us placed limits on transcontinental flights. 

Some of our aspirations have now met a sobering reality, with a year (and likely more) of severe restrictions on travel and online conferencing. What have we learned about the viability of conferencing online as a carbon-low alternative to flying around to conferences scattered across the globe? 

I asked people on Twitter (almost 1000 responses) how online and in-person conferences compare, and whether respondents think online is a viable alternative to in-person. (Note, Twitter only allows for 4 responses which made it impossible for me to make the poll symmetrical. A symmetrical poll should include "Only online from now on," to balance out "not a viable alternative".) However, given how the poll drops off at "better than in-person" at only 9.3%, I do think it gives some indication of the mood music.

These results, if representative, are sobering. Over 75% of respondents think that either online conferences are not a viable alternative, or that they're acceptable but inferior. Note though, that the most common response, with over 60% of respondents is that they're still acceptable. 

Protocols for attending conferences?

In our September "how can we help you?" thread, a reader writes:

I'm finding myself confused about what the protocols surrounding going to conferences are. Who can attend conferences? Under what circumstances should you submit to a conference? Should you ever write an abstract to submit and then write the paper later? Are there different types of conferences?

Great questions! I think it could be good to crowdsource answers to these and other potential questions about conferences. For example, is it okay to submit a paper to a conference if you're unsure whether you'll be able to attend if accepted? Here, it's worth noting many of us work under significant uncertainty about funding. At some universities, you can only apply for conference funding after you receive an acceptance notice--which means that you may be able to afford that conference that costs $1,000+ to attend, but then again you may not. I imagine some would say that you should only apply to conferences you are confident you can attend. But in that case people in the above situation would be pressed to apply to few (if any) conferences, which would be a real problem (conferences are invaluable in all kinds of ways).

Anyway, here's what I propose: readers should feel free to answer the OP's questions and propose and discuss questions of their own in the comments section below. Here are a few of my quick answers:

1. Who can attend conferences?: This depends on the conference. Some conferences are open to the public, and some are for attendees only (e.g. paper presenters, session chairs, and commentators). So, if there's any doubt, I think the thing to do here is to look at the conference webpage and/or ask the organizers. In any case, anyone can submit a paper to a conference, and oftentimes conferences put out calls for commentators. 
2. Under what circumstances can one submit to a conference?: Generally speaking, anytime you have a paper or abstract that satisfies the application requirements. In my years presenting at conferences, I've seen everyone from advanced undergraduates to MA students, PhD students, and independent scholars present at professional conferences. Personally, rare cases aside, I'm not sure that I would advice advanced undergraduates to present at professional conferences, as I've seen a few cases where the presenter seemed clearly overwhelmed--but then again, everything is a learning experience and I'm generally not one to dissuade people from taking a few chances here and there that can be good (if challenging) learning experiences.
3. Should you ever submit an abstract and write the paper later?: Absolutely, as long as you have reasonable confidence that you can successfully complete the paper. I've done this many times. Sometimes, if the abstract doesn't get accepted, I never write the paper. But, in cases where I have gotten acceptance, I've never had trouble writing something up. And indeed, I've found that doing this can be a real boon to one's research. My second book, for example, basically came about this way: I submitted an abstract to an empirical ethics conference in Beirut, it was accepted, I presented the paper, got a good audience reaction, and turned it into a book manuscript. I personally love applying for abstract-submission conferences for this reason: they can often lead to new ideas one might have never developed otherwise!
4. Are there different types of conferences?: Yes, there are many different types:
   1. Generalist conferences: like APA meetings, where specialists of all different types present.
   2. Specialist conferences: where all the papers are in a given area (ethics, metaphysics, etc.).
   3. Themed conferences: which are even narrower, focusing on a specific issue in a specialized area.
   4. Workshops: which typically have more of a roundtable format, where some group of (say) 5-10 scholars present their work to each other (and any observers who drop in) in the same room over the course of the conference. 
   5. Pre-read conferences: where papers are sent out to attendees ahead of time (which is often the case at workshops).
   6. Undergraduate and Graduate conferences: which are just what they sound like!

Anyway, these are just a few of my own quick answers. Feel free to provide answers of you own. And again, if you have questions of your own about conferences to add to the OP's, please feel free to present and discuss them them in the comments section below!

Preparing APA colloquium submissions

In our August "how can we help you?" thread, a reader writes:

In light of the just-posted question regarding preparing for an APA symposium talk, I want to ask a similar question but about preparing for an APA colloquium submission. I am a graduate student who has some conference experiences, but those have all been at rather sub-field specific venues, and--more to the point of my question--these have tended to have much longer (up tp 8000 words) or shorter (up to 500 words) word limits. So I find APA's 3000 word limit a bit foreign to navigate. Since I take it philosophers these days rarely *really* write 3000-word papers, what are some of the tips to cut down a paper down to 3000 words *and* make sure it looks polished and well thought-out?

Good question. I don't submit colloquium papers to APA meetings very often and haven't had much success when I have. I have a very difficult time writing papers so short, and I don't particularly have a lot of patience when it comes to shortening longer papers (I basically just chop out entire sections, leaving what I take to be a vastly inferior paper, but that's word counts for you). Anyway, if anyone does have good strategies for doing this, I'd love to hear them too!

Preparing for an APA symposium talk?

In our August "how can we help you?" thread, a reader asks:

I've had a lot of experience and success giving colloqiua talks (25-30ish minutes plus Q&A), but recently I was accepted to present some research as a symposium at a future APA. I'd love to get some feedback on the differences, handling material, likely several critics/commenters, and an extended Q&A. Are there things to watch out for or to consider differently than a colloquium talk, especially as a PhD student and not even an early career PhD or experienced faculty?

Great question, and I'm very curious to hear how people answer! One of my first ever talks as a graduate student was an Eastern APA symposium session on some of my nascent dissertation work, and I will say that it was a pretty unique (and intimidating) experience. However, as it was a long time ago now (way back in 2007), my memory of it is a bit fuzzy and so I'm not sure that I'm the best person to ask for advice. Anyone with more recent experience here have any tips to share?   

Submitting to conferences (in the time of COVID) when you're unsure you'll attend?

In our June "how can we help you?" thread, G writes:

I'm curious about how people decide whether to submit to a conference during the time of COVID-19, especially conferences that are planned for in-person meetings. Take the APA meetings for example, esp. the Eastern and Central. I am almost certain that I will not want to travel to big cities like NYC or NOLA next year. But it would be great if (a big IF) I could get a chance to present a paper to others online. Is it okay if I submit to a conference when I know (or am almost certain) that I only want to participate remotely? (It will be bad if this becomes the norm. But was about during the time of COVID-19? I am curious about what others think.)

In response, skyped-out wrote:

I would recommend that you do not submit to a conference if you have no intention of going to it in person. Put casually, it is douchy. Put more professionally, I think it is unlikely you will gain much from the experience. Certainly, if I am at the conference and I have a choice between hearing a person speak, and hearing a recording or skype/zoom talk I would take the former. I spend far too much time on-line now. I do not want any more of it. And at one point I think it looks silly on cvs when people list talks at conferences which they did not REALLY go to. If this is the new reality, and all talks are like this, then, ... But it is not yet the new reality, and I do not want it to be.

I'm not entirely sure about this. I think skyped-out is definitely right for 'normal times' (pre-COVID). Normally, if you're pretty sure you won't be able to attend a conference if accepted, I think you shouldn't submit. But during the COVID pandemic? I mean, things are so uncertain and fluid right now that it is hard to know with any real degree of confidence what will and what will not be safe in 6 months time. I mean, it looks like it may not be safe to travel in January 2021 (when the Eastern is slated), and so G may feel pretty certain now that they would only want to present via Zoom--but who knows? Maybe there will be better treatments for COVID by then that will make travel less of a life-threatening risk. I think it's just hard to say.

So, in this environment, at any rate, I'm not sure there is anything obviously wrong with G's approach. However, one way of perhaps mitigating this issue is to simply ask the organizers prior to submitting, emailing them with something like, "I'd love to attend your conference if it's safe, but since I'm not sure it will be, can I submit anyway and is there any prospect of presenting remotely if I'm accepted and don't feel safe." This seems to me like an upstanding, forthright way to proceed. What do you all think? 

Ways to improve online conferences?

In our newest "how can we help you?" thread, a reader writes:

In many ways conferences moving online is a great thing for increasing accessibility to junior academics who otherwise might not have been able to afford conference travel. But there are some pitfalls to the new medium that I think we should flag for more senior academics and it may be worth discussing strategies to help mitigate such concerns. In particular, I'm thinking about how Zoom meetings make it much harder to approach speakers and more senior academics during breaks. Some conferences I have attended specifically encourage participants to keep discussions going during the breaks, but this is a recipe for academics who already know one another well to form an 'in group' breakout room that might prove doubly hard for relatively unknown academics to break into. When these groups form in an in-person setting, it is easy enough to hover around and find an opportune moment to join the discussion. In a virtual setting, however, there is an additional epistemic barrier, since one may not even be aware that such discussions are taking place. One concrete step virtual conferences could take is to leave Zoom meeting rooms open after talks and encourage those who wish to continue the discussion not to break out into new Zoom rooms. Simply continuing over email is also relatively exclusionary. Minimally it is worth bringing the concern up so that more senior academics can be aware of the way in which virtual settings can rob junior academics, particularly those of us less likely to ask questions in a large Zoom meeting, of a valuable means of low-stakes participation.

I like this suggestion a lot. It's not only online conferences that can be exclusionary in these kinds of ways. In-person conferences can be similarly exclusive, as in-groups can continue the conversation after talks in ways that others might be interested in but feel excluded from. It's not clear what can be done about the in-person case--aside from encouraging people to include others. But in the online case, this reader's suggestion seems helpful: conference organizers can simply remind people to keep discussions during break going in the original Zoom meeting rather than breakout groups.

I wonder what other things might be done to improve online conferences. I haven't been a part of one that uses Zoom myself, but imagine others have. What works well? What doesn't? 

What's happening to spring/summer 2020 conferences?

I realize lots of things are uncertain now, but I am curious about what is happening to conferences you would normally be speaking at, or that you are (co)organizing that were scheduled for the spring of 2020. I am co-organizing a conference at Saint Louis University for June 22-23 2020 that is going ahead. We will do it as an e-conference. This is not only because it is an externally funded project on a grant that cannot be extended (I asked the funder), but also because we are curious about how feasible it is to do this as an e-conference. 

Still, I was supposed to be a paper respondent in one conference which is now deferred to a later unspecified time, and I'm also speaking at a conference that is being moved to next spring (2021). There is one other conference where the organizers have let us know they are closely monitoring the situation, but it seems unrealistic to me that the conference will go as planned (it takes place in the UK). 

This makes me wonder what is happening to philosophy conferences. What are people doing in response to the impossibility of a conventional conference format in spring 2020? Cancellation, deferral, how many will become e-conferences? 

Norms for conference submissions?

In our newest "how can we help you?" thread, a reader writes:

Some questions about views on the norms/ethics of applying to conferences:

1. Is it objectionable to apply to conferences which overlap, such that if I'm accepted by both conferences, I'll have to turn one of them down?

2. If it's not objectionable to apply to overlapping conferences, would it be objectionable not to immediately withdraw an application from one of the conferences if I get into the other conference, even if I would prefer to go to the conference I haven't heard from yet and thus prefer to wait until I hear back? I assume that this depends in part on how long it'll be until I hear from the second conference.

Good questions. Anyone have any good answers?

Using video-conferencing in a workshop: the case of Rethinking Formal Methods in Philosophy

I recently attended the workshop Rethinking formal methods in philosophy  (RFMP) at the University of Minnesota, Minneapolis. It was organized by Samuel Fletcher and Nathan Lackey. The topic of this conference was unusual and exciting, asking deep metaphilosophical questions about how formal methods might contribute to philosophy, and what place it has in graduate and undergraduate teaching. I came away from this conference feeling energized and with lots of new ideas, and I commend Samuel and Nathan for coming up with this topic and for their organization. 

Here I want to focus on one specific aspect of this conference, namely the extensive use of video conferencing technology and other forms of online augmentation. Three of the invited speakers, Branden Fitelson, Joshua Knobe, and Catarina Dutilh-Novaes, participated with video conferencing technology. The university has a specific room to facilitate this. It not only has the standard technology to stream Skype but also microphones in the ceiling that pick up whenever someone is speaking so the person skyping in can hear questions clearly. These talks worked very smoothly with (except one very minor occasion) no technical glitches. Moreover, the technology also permitted remote participants to sit in on other talks, for example, Joshua Knobe saw my presentation on teaching experimental philosophy for undergraduates.

To give you a sense of how it worked, the image shows Branden Fitelson, Skyping in from what appears to be deep space, and the image at the top (tiny) shows the workshop room. Image credit: Liam Kofi Bright on Twitter. 

In addition to this, Liam Kofi Bright live-tweeted the conference (see here and here), and I also contributed a few twitter threads on some papers (e.g., here).  Moreover, Liam took questions from the Daily Nous initial post on this blog during the roundtable discussion. Overall, technology helped to augment and supplement, and draw in a wider range of people to the discussion than would otherwise be able to participate. For example, following the workshop I asked on Twitter whether philosophy graduate programs should still have a logic requirement and it generated this fascinating discussion. 

In recent discussions I've had with academics, motivated by climate change and the role of flying in it, people have wondered whether we should just stop flying altogether for conferences, or at the very least drastically reduce how often we fly. This prompts the need for more possibilities for remote participation. As Catarina said, "to fly so far for a talk for two days, I can't really justify it anymore." 

Tips on conference logistics?

In our newest "how can we help you?" thread, Mark Z. writes:

I was wondering if you can run a post describing how to run a conference. I want to hold a conference and I am at a new college (just got a TT job) and I know nothing of expenses, financing, logistics, lodging, room reservations, invitations, keynote speakers, timing, reasonable accommodations, etc. Is there anyone out there with good experience doing this that can share? I realize that some of this is college and location specific, but there must be some general best practices. I am also considering piggy-backing off another conference. That sounds easier, are there serious drawbacks?
Any advice would be appreciated.

Although we recently had a helpful guest-post by Alex Grzankowski on how to organize good conferences (in terms of how many talks there should be per day, when they should start and end, etc.), Alex's post didn't address some of Mark Z.'s central concerns: namely, the nitty-gritty logistical details of putting a conference together (viz. expenses, financing, lodging, etc.). Given how difficult it can be to put together a good conference (like many people, I've been to some really well-organized ones, as well as some logistical disasters), I think it might indeed be good to have a thread on this! Anyone have any tips on these matters?

Organizing good conferences (guest post by Alex Grzankowski)

The following is a guest post by Alex Grzankowski (Senior Lecturer - University of London, Birkbeck College):

I organize quite a few events each year and I go to more talks and conferences in a year than I'm comfortable admitting. Presently I'm the organizer of the London Mind Group but I also typically put together a couple of workshops/conferences every year and I help out on the edges with the London Aesthetics Forum. As a result, when I go to other events these days, I really notice the little things that bug me (like not having coffee in the morning or an overpriced conference meal that isn't very good) and sometimes big things that bug me such as having so many talks jammed into a day that the last thing I want to do by the end is think more and talk shop. I'm sure that I build into the events I organize various preferences of my own that aren't widely shared and that there are preferences I miss by not having them myself. And I suspect this is true for other event organizers. I'd be very interested to hear from readers what sorts of things have made for especially good conference/workshop experiences and what have made for bad experiences. I don't have in mind here huge events such as an APA meeting or a summer school that lasts for many days - those raise many of their own issues. I have in mind what seems to me a pretty typical event - a one or two day affair with a handful of speakers. As far as what makes for not so good experiences, I don't have in mind things that ruin events such as a participant who is a jerk or worse. Of course that's very important and knowing who you are inviting matters a lot, but I think it might be helpful to focus on the nuts and bolts of the event as such with an eye towards general conference/workshop input. I'm sure any feedback at all will be helpful for me (and I hope for others!), but below are some of the questions I've been thinking about.

-what time do you think an event should start and end?

-how many talks do you want to attend in a day?

-how many days should a workshop or conference last?

-how long should a talk last?

-how long should Q&A last?

-do you like it when there is a respondent?

-should a conference reception/dinner be on offer?

-how long should a lunch break be?

-how crucial is coffee/tea at the opening of the event?

-is a conference fee acceptable?

-have you been to an event with an unusual format? How was it?