The Philosophers' Cocoon

Norms for conference submissions?

In our newest "how can we help you?" thread, a reader writes:

Some questions about views on the norms/ethics of applying to conferences:

1. Is it objectionable to apply to conferences which overlap, such that if I'm accepted by both conferences, I'll have to turn one of them down?

2. If it's not objectionable to apply to overlapping conferences, would it be objectionable not to immediately withdraw an application from one of the conferences if I get into the other conference, even if I would prefer to go to the conference I haven't heard from yet and thus prefer to wait until I hear back? I assume that this depends in part on how long it'll be until I hear from the second conference.

Good questions. Anyone have any good answers?

Using video-conferencing in a workshop: the case of Rethinking Formal Methods in Philosophy

I recently attended the workshop Rethinking formal methods in philosophy  (RFMP) at the University of Minnesota, Minneapolis. It was organized by Samuel Fletcher and Nathan Lackey. The topic of this conference was unusual and exciting, asking deep metaphilosophical questions about how formal methods might contribute to philosophy, and what place it has in graduate and undergraduate teaching. I came away from this conference feeling energized and with lots of new ideas, and I commend Samuel and Nathan for coming up with this topic and for their organization. 

Here I want to focus on one specific aspect of this conference, namely the extensive use of video conferencing technology and other forms of online augmentation. Three of the invited speakers, Branden Fitelson, Joshua Knobe, and Catarina Dutilh-Novaes, participated with video conferencing technology. The university has a specific room to facilitate this. It not only has the standard technology to stream Skype but also microphones in the ceiling that pick up whenever someone is speaking so the person skyping in can hear questions clearly. These talks worked very smoothly with (except one very minor occasion) no technical glitches. Moreover, the technology also permitted remote participants to sit in on other talks, for example, Joshua Knobe saw my presentation on teaching experimental philosophy for undergraduates.

To give you a sense of how it worked, the image shows Branden Fitelson, Skyping in from what appears to be deep space, and the image at the top (tiny) shows the workshop room. Image credit: Liam Kofi Bright on Twitter. 

In addition to this, Liam Kofi Bright live-tweeted the conference (see here and here), and I also contributed a few twitter threads on some papers (e.g., here).  Moreover, Liam took questions from the Daily Nous initial post on this blog during the roundtable discussion. Overall, technology helped to augment and supplement, and draw in a wider range of people to the discussion than would otherwise be able to participate. For example, following the workshop I asked on Twitter whether philosophy graduate programs should still have a logic requirement and it generated this fascinating discussion. 

In recent discussions I've had with academics, motivated by climate change and the role of flying in it, people have wondered whether we should just stop flying altogether for conferences, or at the very least drastically reduce how often we fly. This prompts the need for more possibilities for remote participation. As Catarina said, "to fly so far for a talk for two days, I can't really justify it anymore." 

Tips on conference logistics?

In our newest "how can we help you?" thread, Mark Z. writes:

I was wondering if you can run a post describing how to run a conference. I want to hold a conference and I am at a new college (just got a TT job) and I know nothing of expenses, financing, logistics, lodging, room reservations, invitations, keynote speakers, timing, reasonable accommodations, etc. Is there anyone out there with good experience doing this that can share? I realize that some of this is college and location specific, but there must be some general best practices. I am also considering piggy-backing off another conference. That sounds easier, are there serious drawbacks?
Any advice would be appreciated.

Although we recently had a helpful guest-post by Alex Grzankowski on how to organize good conferences (in terms of how many talks there should be per day, when they should start and end, etc.), Alex's post didn't address some of Mark Z.'s central concerns: namely, the nitty-gritty logistical details of putting a conference together (viz. expenses, financing, lodging, etc.). Given how difficult it can be to put together a good conference (like many people, I've been to some really well-organized ones, as well as some logistical disasters), I think it might indeed be good to have a thread on this! Anyone have any tips on these matters?

Organizing good conferences (guest post by Alex Grzankowski)

The following is a guest post by Alex Grzankowski (Senior Lecturer - University of London, Birkbeck College):

I organize quite a few events each year and I go to more talks and conferences in a year than I'm comfortable admitting. Presently I'm the organizer of the London Mind Group but I also typically put together a couple of workshops/conferences every year and I help out on the edges with the London Aesthetics Forum. As a result, when I go to other events these days, I really notice the little things that bug me (like not having coffee in the morning or an overpriced conference meal that isn't very good) and sometimes big things that bug me such as having so many talks jammed into a day that the last thing I want to do by the end is think more and talk shop. I'm sure that I build into the events I organize various preferences of my own that aren't widely shared and that there are preferences I miss by not having them myself. And I suspect this is true for other event organizers. I'd be very interested to hear from readers what sorts of things have made for especially good conference/workshop experiences and what have made for bad experiences. I don't have in mind here huge events such as an APA meeting or a summer school that lasts for many days - those raise many of their own issues. I have in mind what seems to me a pretty typical event - a one or two day affair with a handful of speakers. As far as what makes for not so good experiences, I don't have in mind things that ruin events such as a participant who is a jerk or worse. Of course that's very important and knowing who you are inviting matters a lot, but I think it might be helpful to focus on the nuts and bolts of the event as such with an eye towards general conference/workshop input. I'm sure any feedback at all will be helpful for me (and I hope for others!), but below are some of the questions I've been thinking about.

-what time do you think an event should start and end?

-how many talks do you want to attend in a day?

-how many days should a workshop or conference last?

-how long should a talk last?

-how long should Q&A last?

-do you like it when there is a respondent?

-should a conference reception/dinner be on offer?

-how long should a lunch break be?

-how crucial is coffee/tea at the opening of the event?

-is a conference fee acceptable?

-have you been to an event with an unusual format? How was it?